It is very important if you as a director call a meeting, that you have gotten all the needed signatures from the other directors to cover yourself should another director cry foul someday. Having the directors sign the minutes of the meeting is one way of documenting the boards decisions, but another crucial document is a waiver of notice if notice was not given. We have scheduled a meeting of the Subcommittee on Special Education to discuss your child's educational needs. Your participation in this meeting is very important and you are encouraged to attend. As a member of the Committee, you have a right to participate in discussions and decisions about the identification, evaluation and educational placement of your child. The meeting has been scheduled for the following date, time and location. This is why employees are prohibited to quit without notice as their absence can greatly affect business operations. They are typically asked to submit a two week notice to give the company enough time to adjust to the changes. Notice of the regular meeting time, date, and location should be noted in the bylaws. For example, “Regular meetings will be held on the first Monday of the month, at 7:00 p.m., at the Community Center.” Informal groups may give notice by making a simple statement about the date, time, and location of the next regular meeting. It should not be used as a substitute for professional financial and/or investment advice. BIZFLUENT.COM does not endorse any of the products or services that are advertised on the website.