A clear agenda clarifies action items and designates who is responsible for addressing them, so that the board makes progress. The agenda also drives the minutes of the meeting. We have scheduled a meeting of the Subcommittee on Special Education to discuss your child's educational needs. Your participation in this meeting is very important and you are encouraged to attend. As a member of the Committee, you have a right to participate in discussions and decisions about the identification, evaluation and educational placement of your child. The meeting has been scheduled for the following date, time and location. Simply Business is a trading name of Xbridge Limited which is authorised and regulated by the Financial Conduct Authority (Financial Services Registration No: 313348). Xbridge Limited (No: 3967717) has its registered office at 6th Floor, 99 Gresham Street, London EC2V 7NG. Notice of the regular meeting time, date, and location should be noted in the bylaws. For example, “Regular meetings will be held on the first Monday of the month, at 7:00 p.m., at the Community Center.” Informal groups may give notice by making a simple statement about the date, time, and location of the next regular meeting. Add any information which you think your reader might want to know and do not miss out any important detail. End the letter on a positive note.