Users that create a Notice of Meeting sometimes need additional documents. Here are some others you might be interested in. We have scheduled a meeting of the Subcommittee on Special Education to discuss your child's educational needs. Your participation in this meeting is very important and you are encouraged to attend. As a member of the Committee, you have a right to participate in discussions and decisions about the identification, evaluation and educational placement of your child. The meeting has been scheduled for the following date, time and location. Avoid making negative comments directed to members who seem to be lagging behind. End the letter with a positive remark or a statement of encouragement. By creating a plan and following through, you'll accomplish more and not waste your colleagues' valuable time. The third item on the agenda should list “Approval of Minutes” along with the date of the most recent meeting. In most cases, board members should have received a copy of the minutes prior to the meeting.