The notes should include the name of the corporation and its state of incorporation; the date, place and time of the meeting; the names of the shareholders or directors who attended; the names of the directors or shareholders who were absent; the topics that were discussed at the meeting; and the text of any resolutions passed at the meeting. Request that a board member or staff person review the completed minutes. Some corporations require that the minutes be distributed to attendees for review and edits before distributing the official, signed copies. Reproduce or transcribe the minutes, entering the text in a formatted document that includes headings, numbered or bulleted items, bold or highlighted items of importance and signature lines for the person responsible for preparing the minutes. Sessoms holds a Bachelor of Arts degree in liberal studies.