It acts as a guide and also as a fillable form where you just fill the blank spaces. You can also see Taking Minutes Template. Enter enough detail to provide a full record. Write out decisions voted on and approved by the attendees. Request that a board member or staff person review the completed minutes. Some corporations require that the minutes be distributed to attendees for review and edits before distributing the official, signed copies. Reproduce or transcribe the minutes, entering the text in a formatted document that includes headings, numbered or bulleted items, bold or highlighted items of importance and signature lines for the person responsible for preparing the minutes.