Taking minutes during a meeting might sound overwhelming, but following these guidelines can help the process go smoothly. Note the name or type of meeting, location and the date and time. Record the call to order and the vote to accept the minutes of the previous meeting. Request that a board member or staff person review the completed minutes. Some corporations require that the minutes be distributed to attendees for review and edits before distributing the official, signed copies. Reproduce or transcribe the minutes, entering the text in a formatted document that includes headings, numbered or bulleted items, bold or highlighted items of importance and signature lines for the person responsible for preparing the minutes.