This free meeting minutes template has a classic outline and is simple to use. It's intended to follow the Robert's Rules of Order meeting procedures, similar to the formal meeting minutes template below. Request that a board member or staff person review the completed minutes. Some corporations require that the minutes be distributed to attendees for review and edits before distributing the official, signed copies. Reproduce or transcribe the minutes, entering the text in a formatted document that includes headings, numbered or bulleted items, bold or highlighted items of importance and signature lines for the person responsible for preparing the minutes. Sessoms holds a Bachelor of Arts degree in liberal studies.