The majority of states require both S Corporations and C Corporations to document major business decisions and the major meetings you hold.var ezzns3 =; __ez.queue.addFunc('__ezfl_sss_1151', '__ezfl_sss_1151', null, false,, false, false, false, true);. Record the motion to adjourn and the time of adjournment. Collect all mateials to be filed with the official minutes in the corporate record. Request that a board member or staff person review the completed minutes. Some corporations require that the minutes be distributed to attendees for review and edits before distributing the official, signed copies. Reproduce or transcribe the minutes, entering the text in a formatted document that includes headings, numbered or bulleted items, bold or highlighted items of importance and signature lines for the person responsible for preparing the minutes.