Once the secretary finalizes the agenda, it should be sent out to all members in enough time for them to review it and request additions, deletions, or changes. The final agenda helps the board chair keep the board meeting on track and moving along. One such tool is Smartsheet, an enterprise work management platform that fundamentally changes the way teams, leaders, and businesses get work done. Over 70,000 brands and millions of information workers trust Smartsheet as the best way to plan, track, automate, and report on work. Running effective, productive meetings is more than having the right template - it’s about having the right solution to manage the details leading up to, during, and after the meeting, including: Ensuring that attendees are prepared to contribute to the meeting, that action items and meeting minutes are documented, and that items are followed up on after the meeting. Are there any other projects that need to be completed before this project can start? Does this project have any dependencies with other projects? Do they know if they are waiting for someone else to complete a task first. Using a template that includes all of these items makes it easier to allot time for each, creating a realistic estimation of how long the meeting will take.